Manor Association Board Members

• Joe Winland, President

• Shirley Sharp, Vice President

• Debbie Henderson, Treasurer

• Leslie Maddock, Secretary

• Janet McDavid, Director

E mail: manorBOD@oldeivy.org

The Manor Association has 147 member units, and it is one of three members of the Neighborhood Association.  The Manor Association manages membership matters including conformance to covenants, membership dues and assessments, operating budgets, and reserve planning for its units. For example, the Manor association maintains:

• Building exteriors and roofs

• Common areas such as lobbies, hallways, and garage

• Common systems such as air conditioning and elevators

Governing Documents for The Manor Association

Manor Building Representatives

Each building in the Manor has a volunteer building representative. The building representatives provide a communication link between Manor residents (owners and tenants) and the Property Manager, and also to and from the Manor Board of Directors. Occasionally, the Manor Board will ask the building rep to post important notices on the building bulletin board or to deliver a notice to each resident’s door. 

Be sure to give your building rep your phone number and email address, and an emergency contact name and number. Your building rep can also help you get acquainted with the community, so contact him or her with any questions.

Your Moving Day

Since Manor residents live in buildings with shared facilities such as the garage and elevator, there are some special issues to be aware of. Residents moving in or out of the Manor must provide the Property Manager with a deposit to cover any potential damage to the elevator or other common spaces.

Before your moving day, email the property manager, contactus@oldeivy.org, and request that your building garage gate is open during the hours you plan to move in or out. The Property Manager will arrange for protective elevator pads to be hung in your building elevator. Residents are responsible for any elevator damage, so think of the pads as protecting your own interests.

On your moving day, please use the garage entrance, rather than the front door of the building, to move your furniture and other possessions.

Two carts are available in each Manor garage. You may use these carts to assist with your move-in process, but please return them to the garage as quickly as possible, since other residents may also need them that day for groceries and such.

Large recycling bins are available in each Manor garage. If space is available, place broken down boxes near or behind the recycling bins in the Manor garage. Please do not overwhelm the recycling bins with your moving boxes, even if they are broken down.

Leasing

The Manor Association has contracted with Rental Monitoring Solutions (RMS) to assist in managing units being leased. Owners apply through RMS, which processes background and credit checks. Owners must be in good standing with their association dues, water bills, etc. RMS collects a fee from the owner for this service.

If you have any questions related to leasing your unit, please email contact@rmsassist.com for information.

Parking

Parking spaces and garages in the Manor all assigned to specific units. Some units have two spaces assigned. Residents may not park in a space assigned to another unit without the owner’s explicit permission.

Residents may not store anything other than a parked vehicle in the garage area. Instead, all storage is limited to the assigned locked storage space for that unit.

Trash Collection & Recycling

Trash is collected twice a week (Tuesday and Friday) in the Manor. Cobb County requires that all trash be placed in plastic bags that are secured with a drawstring or other closure. Condos and Townhomes residents must put their trash bins out on collection mornings and remove them that evening.

For paint cans and other hazardous waste, you can find local disposal options on the Cobb County Household Hazardous Waste webpage.

Recycling

Large recycling bins are available in each Manor garage. Place flattened boxes beside or behind the bins. Single stream recycling (except for glass) is available throughout Olde Ivy. Pickups are every two weeks, early on a Friday morning (before the regular trash pickup). When trash pickup is adjusted for holidays, so is the recycling pickup.

All residents are asked to read and abide by the Custom Disposal Recycling and Solid Waste Guidelines.

Maintenance

As an owner, your maintenance responsibilities vary somewhat, depending on where in the community you live. It’s important that owners read the governing documents to understand maintenance responsibilities for both shared and personal space.

Water leaks within individual units can result in significant water damage to other units. For example, broken refrigerator water lines, leaking hot water tanks, leaking toilet water feed lines, leaking shower bases, and leaking bathroom and kitchen water lines can all cause water damage. IMPORTANT NOTE: If a leak occurs within your unit and causes damage to your unit and/or to any neighboring units, you are responsible for the repair cost.

We strongly recommend that you regularly inspect your unit for wet areas around water-based appliances and turn the water off at the main valve if you are going away for any period of time.

Required HVAC System Maintenance

Recent incidents of water leaks within individual units resulted in significant water damage to surrounding units. The cause of the leaks was line blockage in the HVAC condensate line.

It is strongly recommended that you:

• Have your HVAC system serviced twice per year. The contractor must maintain the HVAC units (both on the roof and in your unit), clean the condensate lines and add algae reduction tablets.

• Have your HVAC contractor install rubber insulation around the line set for your exterior unit. This insulation reduces strain on your unit.

• Regularly inspect your unit for wet areas around water-based appliances and turn the water off at the main valve if you are going away for any period of time.

Important Notice for Manor Unit Owners Regarding HVAC Replacement

Major water damage from fire suppression sprinkler heads in the HVAC area can occur if your HVAC or hot water heater contractor is not knowledgeable. All Manor owners are advised to read THIS NOTICE before hiring an HVAC or hot water heater replacement contractor.